EMPLOYEE DATA & PRIVACY

What the analysis involves
What it does not

This page explains what we analyse, what we do not, and how we comply with GDPR and data privacy requirements

WHAT WE ANALYSE

Communication metadata. Nothing more

We analyse communication metadata from Microsoft 365, Google Workspace, and Slack — who communicates with whom, how frequently, and when. That is all

We never access message content, subject lines, attachments, or any free-text data. Unless agreed in advance with your employer's Data Protection Officer — and notified to you in advance — we never produce findings that identify individual employees

We never access message content
What the analysis produces

Structural maps of how your organization actually works — which teams collaborate effectively, where informal knowledge concentrates, where structural dependencies create risk

Data privacy compliance

Before any processing begins, your employer completes a Legitimate Interests Assessment (LIA) and Data Protection Impact Assessment (DPIA). These set out the purpose, how long data can be held, how it will be anonymized, and whether it is necessary to use communication data to achieve the purpose

In most cases, your employer will notify you in advance to explain the purpose and necessity of the project

WHY THIS APPROACH

Less intrusive than the alternative

The same organizational decisions would be made without us. What changes is the basis on which they are made — and the degree of individual exposure involved

Traditional people process HD analysis
Named, individual-level assessments distributed across HR systems and manager spreadsheets Pseudonymised metadata. Group-level outputs only. Processed in a controlled analytics pipeline
Self-report and manager bias built into the evidence Based on actual, auditable communication activity. Not subject to perception or reporting error
Typically requires interviews, surveys, and HR data collection across the workforce No survey distribution. No interviews. Works within existing technology infrastructure
MORE DETAIL

Full documentation of what we do with your data

For the complete detail — what metadata is collected, how pseudonymisation works, the three permitted engagement purposes, and your rights under data protection law — read the full Employee Privacy document

Read the full detail
Questions about an active engagement?

To exercise your data rights or raise concerns about how your employer is using this analysis, contact your employer's Data Protection Officer or HR team directly. They are the data controller and are legally required to respond

To raise concerns about how HumanDynamics has handled the data — our processing, methodology, or controls — contact us directly. We respond within five working days